Terms of Service

Agreement

By accessing or using OrganizeClass, you agree to these Terms of Service. If you don't agree, please don't use the service.

In these terms, "OrganizeClass," "we," and "us" mean the OrganizeClass service and its operator. "You" means the person using the service, and also your school or district if you signed up on their behalf. Our Privacy Policy is part of these terms.

If you hold student data, our Student Data Addendum is also part of these terms. It sets out what we owe the school those students attend, and it applies whether you confirmed you are school personnel yourself or your district signed an agreement with us.

Where these documents disagree, the more specific one wins, in this order: a signed district data privacy agreement or other written contract, then the Student Data Addendum, then these terms. So a district that signs never gets less than the addendum already promises, and a teacher without a district agreement is still covered by all of it.

Who can use OrganizeClass

OrganizeClass is built for teachers and school staff. To create an account you must:

• Be at least 18 years old and able to enter into a binding agreement
• Be a teacher, school employee, or someone else working in an educational role
• Register with accurate information and keep it current
• Have authority to accept these terms for your school or district, if you are signing up on their behalf

Students do not create accounts. If we make a feature available that lets a teacher share a link with a student, such as completing a self-assessment, that link creates no account, asks for no password, and requires nothing of the student under these terms. The teacher who shares it is responsible for how it is used in their classroom.

Accounts belong to one person. Don't share your login with a co-teacher, an aide, or a substitute. If someone else needs access to a class, invite them to it so their work is recorded under their own name.

What we offer

OrganizeClass is a standards-based assessment tool for tracking student progress. Student names, notes, and evidence turn on when you confirm you are school personnel, or when your school or district signs a data privacy agreement. The service is provided "as is" for educational use.

We are actively building OrganizeClass, so features change over time. See Changes to the service for what that means in practice.

Your account

You are responsible for:

• Keeping your login credentials confidential
• All activity that happens under your account
• Notifying us if you notice unauthorized access
• Using a strong, unique password

Your account is yours and can't be transferred to someone else, so if you change schools, keep it rather than handing it over. If you have confirmed you are school personnel, changing schools means the confirmation no longer matches where you work, so tell us.

Plans and payment

The Individual plan is $15 per teacher per month or $120 per teacher per year, covering one teacher, billed in advance through Stripe. New monthly subscribers pay $9 for their first month. There is no free plan. School and district plans are priced per teacher as well, at a rate that depends on size and is set in a written agreement, so those plans start with a conversation and we confirm price and billing terms with you in writing before you owe anything.

The discounted first month is an introductory price on a paid subscription, not a free trial. We collect a payment method when you subscribe, and the subscription continues automatically: unless you cancel first, we charge $15 on the day your first month ends and every month after that. You can cancel at any time from your billing page.

• Fees are in US dollars and don't include any taxes that may apply.
• We may offer a discount code, or set your account up with a period of free access. Either one applies for the period we tell you about, and then the standard price applies.
• Fees are non-refundable, except where the law requires otherwise, we agree otherwise in writing, or we end your service for a reason that isn't your fault. See Ending your account.
• Subscriptions renew automatically at the end of each period, monthly or yearly, until you cancel. You can cancel at any time from your billing page. Cancelling takes effect at the end of the period you have already paid for, and we don't refund the unused part of it.
• If your subscription ends, your classes become read only. You keep access to everything already recorded and can export it at any time; recording new scores needs an active subscription.
• We may change prices. A change takes effect at your next renewal, and we'll tell you before it does.
• If a subscription lapses, we won't delete your data without warning. We'll email you and give you a reasonable chance to export it first.

Acceptable use

Use OrganizeClass for lawful educational purposes. You agree not to:

• Enter data types that are turned off on your plan, such as student ID numbers, photos, document uploads, home addresses, or birthdates on the Individual plan. Those are available only to schools and districts under a signed data privacy agreement.
• Attempt to gain unauthorized access to the system
• Upload malicious code or viruses
• Harass, abuse, or harm other users
• Use the service for any illegal purpose
• Attempt to circumvent security measures

Your data

You own your data. That includes:

• All student assessment data you enter
• All reports and analysis generated
• The right to export your data at any time
• The right to delete your data at any time

We don't claim ownership of your content and won't use it for anything other than running the service for you. See AI and your data for what that rules out.

AI and your data

We don't use your data to train artificial intelligence models, and we don't send student data to any third-party AI provider. No feature in OrganizeClass runs student records through an AI system.

Many education tools take a broad, perpetual license to your content so they can use it, in aggregated or de-identified form, for research, product development, or marketing. We don't. Your content runs the service for you and nothing else. We don't sell it, we don't license it onward, and we don't mine it for our own purposes.

We do not train AI models on student data, and we do not send it to a third party to do so.

If we ever build a feature that uses AI, it will be optional, we will say plainly what it does with your data, and we will tell you before it touches anything.

Student privacy

How student privacy works on OrganizeClass:

• Student names, notes, and photos are turned off until one of the two things below is true. A class you have not turned them on for holds no student names.
• Student names, notes, and evidence turn on in one of two ways. Either you confirm you are school personnel, as described in the next section, or your school or district signs a data privacy agreement with us.
• When names are turned on, they are encrypted on our servers using managed keys, with access controls and a per-record audit log. We do not sell student data, use it for targeted advertising, or build advertising profiles from it, and we delete it on the school's request.
• Student IDs stay limited to schools and districts under a signed agreement. They are a district identifier, so an individual account cannot store one.
• Do not enter sensitive personal information such as home addresses or birthdates.
• Schools and districts are responsible for parental consent and for following applicable student-privacy laws, including FERPA and Oregon's Student Information Protection Act.

School personnel

This section applies if you use OrganizeClass with real student names and your school or district has not signed an agreement with us. Before student names turn on, we ask you to confirm the following, and we record what you confirmed, when, and which version of this section you saw.

Confirming these also accepts our Student Data Addendum, which is the other half of this arrangement: it is what we owe the school in return. Worth reading before you tick the box, since the obligations there are ours, not yours.

• Employment. You are employed by, or otherwise engaged by, the educational institution you name, and you are using OrganizeClass in that role with your own students.
• Authority. You are acting on behalf of that institution, or you have its permission to use OrganizeClass with student data. You are responsible for following its policies on student records and on approving software, and for any applicable law or parental consent your institution requires.
• If you leave. If your employment or engagement with that institution ends, you stop using OrganizeClass with its student data and tell us, so we can help the institution retrieve or delete it.
• Unaffiliated users. If you learn that someone is using OrganizeClass with your institution's student data without its permission, you tell us.

We want to be straight about what this is. It is your confirmation to us, not your district's. It does not make us your district's agent and it does not put us under your district's direct control as a school official under FERPA. Only the district can do that, by signing a data privacy agreement with us. If your district wants that footing, or wants an administrator to oversee accounts and rosters, tell us and we will start that conversation with them.

If you would rather not confirm any of this, that is fine. You can use OrganizeClass without entering student names at all, and the scoring, standards, and insights all work the same way.

Backups

We run regular backup procedures, but you are responsible for keeping your own copies of important data. We recommend exporting your data at the end of each term.

Our platform

You own your data. We own OrganizeClass itself: the software, the design, the name, the logo, and everything else that makes up the service. These terms give you a limited, non-exclusive, non-transferable right to use OrganizeClass while your account is in good standing, and nothing more.

You agree not to:

• Copy, modify, or create derivative works of the service
• Reverse engineer it or try to extract our source code
• Resell, sublicense, or offer the service to others as your own
• Scrape it or use automated access we haven't approved
• Remove or obscure any notice of ownership

If you send us feedback or a feature idea, we may use it freely and without owing you anything. That gives us no right to your data.

Third-party services

OrganizeClass runs on Amazon Web Services and uses a short list of other providers to operate. Our Privacy Policy names everyone who can touch your data.

Some optional features connect to services you already use, such as Google sign-in and Google Photos import. If you turn one on, your use of that service is governed by that company's terms, not ours. We aren't responsible for third-party services and can't promise they will stay available or unchanged.

Service availability

We aim to keep the service running around the clock but don't guarantee uninterrupted access. Occasional maintenance, updates, or repairs may temporarily interrupt service.

We don't currently offer a service level agreement or service credits. If we ever do, it will be in a written agreement with your school or district.

Disclaimer

OrganizeClass is provided "as is" without warranties of any kind, either express or implied. We do not warrant that the service will be error-free or uninterrupted.

Limitation of liability

To the maximum extent permitted by law, OrganizeClass is not liable for any indirect, incidental, special, or consequential damages arising from your use of the service, including lost data, lost profits, and loss of goodwill.

Our total liability for any claim relating to the service is limited to the greater of what you paid us in the twelve months before the claim, or $100.

Some states don't allow these limits, so parts of this section may not apply to you. Nothing here limits liability that can't be limited by law.

Your responsibility to us

If your use of OrganizeClass leads to a claim against us, you agree to cover our reasonable costs of handling it, to the extent the claim comes from your breach of these terms, your misuse of the service, or your failure to follow the student-privacy laws that apply to you.

This doesn't apply where the law prohibits it, which is the case for many public school districts. If you are a district, your written agreement with us governs instead.

Ending your account

You can delete your account at any time from your profile page. From your side it's permanent: your credentials are destroyed, classes you own are deleted along with their students, assessments, and evidence, and your email address is released right away so you can sign up again later if you want.

If you own a class that other teachers are still members of, you'll need to transfer it or remove them first, so their work isn't orphaned. Behind the scenes we keep a deactivated record for up to 365 days as an audit trail, and so any work you leave in a co-taught class stays attributed to you. After that window it is permanently removed.

We may suspend or terminate access if:

• You violate these Terms of Service
• You engage in fraudulent or illegal activity
• Required by law

Before we suspend or close your account for breaking these terms, we'll tell you what the problem is and give you 30 days to put it right. We may act immediately only where the issue is illegal activity, a risk to student data, or something the law requires us to act on at once.

If we close your account or discontinue the service for a reason that isn't your fault, we'll give you at least 30 days' notice, a chance to export your data, and a refund of the unused part of anything you prepaid.

Changes to the service

We're actively building OrganizeClass, so the product changes. We may add features, change how existing ones work, or retire something that isn't earning its place. If we remove a feature you rely on, we'll give you reasonable notice and a way to get your data out first.

Some features are labeled early access or beta. Those are provided as is, may change or disappear without notice, and aren't covered by any commitment elsewhere in these terms. Other features are turned on or off depending on your plan.

Changes to these terms

We may update these Terms of Service from time to time. When a change is material, we'll update the date at the top of this page and email account holders before it takes effect. Continued use of the service after changes means you accept the new terms.

Governing law and disputes

These terms are governed by the laws of the State of Oregon, without regard to conflict of law provisions.

If something goes wrong, email us first. Most problems are faster to sort out by talking. We ask that you give us 30 days from the day you write to us to resolve a dispute before starting a formal proceeding, and we'll do the same for you.

If that doesn't work, we each agree to binding individual arbitration rather than going to court. Arbitration is less formal than a lawsuit: a neutral arbitrator hears the dispute instead of a judge or jury, and their decision is final. Arbitration takes place in Oregon, or by phone or video if you prefer, under the rules of an established arbitration provider we agree on.

Claims are brought individually. Neither of us will bring or join a class action, collective action, or representative proceeding against the other, and we each give up the right to a jury trial.

Two exceptions. Either of us can still bring a qualifying claim in small claims court, and either of us can ask a court for an injunction to stop misuse of intellectual property or unauthorized access to the service.

You can opt out. If you'd rather not be bound by the arbitration and class action terms, email hello@organizeclass.com within 30 days of creating your account and say so. Everything else in these terms still applies, and your account is unaffected. If you opt out, disputes go to the state or federal courts located in Oregon, and we each agree to their jurisdiction.

If your school or district has signed an agreement with us, that agreement's dispute terms control instead of this section.

General terms

• If part of these terms is found unenforceable, the rest stays in effect.
• These terms, our Privacy Policy, and any signed agreement with your school or district are the entire agreement between us.
• You can't transfer these terms to someone else. We may transfer them if our business is sold, and the buyer takes on our obligations to you.
• If we don't enforce part of these terms right away, we haven't given up the right to enforce it later.
• We send notices to the email address on your account, so please keep it current.
• Neither of us is responsible for delays caused by events outside our reasonable control.